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FREQUENTLY ASKED QUESTIONS

Camp Location: Camp St. Charles 15375 Stella Maris Drive Newburg, MD 20664

Camp St. Charles will continue to review and develop covid mitigation strategies for summer 2022 with input from our consulting health care professionals, the CDC, local and state health departments and the American Camp Association. We will update parents as we have more information. 

 

The last two years have shown us that all of our plans must be flexible. I recently visited some local schools to share flyers about CSC and I was struck by the wide range of covid protocols in place at schools that are located very near one another. It was a reminder to be to approach this season with grace and compassion that we are coming for a wide range of experiences and day to day norms to build our summer camp community. From these varied perspectives, the CSC plans may seem overly restrictive or not restrictive enough. We are thoughtfully approaching these plans with our experiences from 2021 and with an eye on the current covid data. From our 2021 survey, we know that campers would like to interact more with other camper groups and we have made that a priority in planning for our two week sessions. In order to allow more interaction between groups during the second week of camp, we will not be hosting visiting days during summer 2022.

We may adjust our covid protocols before summer and we wanted to share our current thinking about summer camp protocols. Thanks for your understanding and patience. 

 

Camp St Charles 2022 COVID Operating Procedures **Subject to change

 

Camp St. Charles COVID Operating Procedures (2021)

For 2021, campers will need to bring a negative, lab conducted, PCR test conducted 1-3 days before camp OR provide a vaccine record that shows that the second dose was administered at least two weeks prior to arrival at camp. 

Send vaccine records or test results to coviddocs@campstcharles.org with SUBJECT: (Camper's Full Name) Session (number and letter)

1. I need the camp health form, can I get it from the website? YES. Here is the camp health form. We use the same form for campers, staff members and volunteers. A health exam by a doctor is required. Please review the cover page for details. A new health form is required annually for all campers. (Pages 1-3 of the health form must be completed annually by parents). In the event of injury or illness, our camp nurses will use the form for your contact information and current health details. An annual health exam with Dr signature and date of exam less than 12 months prior to camp is preferred and required for campers who take medication regularly or are monitored for any health condition.  For campers who do not take medication or have any ongoing medical concerns, the health exam may be up to 24 months old at the time of camp attendance. 

 

2. When are the health forms due? The health forms and final payment are due two weeks prior to camp attendance. If your child has ANY special medical concerns, you are encouraged to speak with the camp director prior to enrolling for camp so that we can discuss your child's needs and ensure that they can be safely included in our program.

 

FAQ 1

 

3. I missed the deadline for mailing in the health form, what should I do? We are utilizing a kiss and go drop off for camp and need all health forms before check in day at camp. Please make every effort to submit forms early for our nurses to review in advance. Even if your child has no medical concerns, the check in process is much, much more efficient when we have all of the documents in advance. Thank you for your help. For 2022, we are moving to a new registration program in the spring and parents will have the option to upload health forms online to their child's camp account. 

 

4. What does my child need to pack for camp? Please review the packing list for camp. This video has some packing tips from the camp director. There are a few items that may not be required by all camps: crocs/water shoes, a plain white tee shirt (optional for tie dye) and a trunk/footlocker (not a suitcase). For several summers, we have encouraged campers to dress in their cabin color for a couple of night activities. You can purchase a camp map bandana at the camp store for $5. There are typically available one site on check in day and visiting day, we are planning for a new camp store plan for 2021.

One tee shirt in the cabin color is plenty, no need to purchase multiple shirts. Craft stores like Michael's and A.C.Moore often have solid color shirt for just a few dollars.

Here are the Cabin Colors,

Cabin 1- Purple

Cabin 2- Yellow

Cabin 3- Blue

Cabin 4- Green

Cabin 5- Orange

Cabin 6- Red

Parents will receive an email with cabin assignment information about two weeks prior to camp attendance. These details and other camp updates will be shared via the parent email addresses use in the camper registration process. Please contact us if you'd like to update your email on file. Please email registration@campstcharles.org to update your contact details.

Please label everything. We love Mabel's Labels! Please note that campers must wear covered toed shoes, NO FLIP FLOPS. Many campers wear crocs since they can get wet and can be worn for most activities. Crocs can be worn in the shower, too. Campers also love to decorate their crocs with croc charms, called jibbitz. (this also helps campers to find their crocs on the cabin shoe rack) Sneakers are required for some camp activities. Water shoes are great for Stand Up Paddleboarding.

 

Everything Summer Logo

Everything Summer Camp
1-800-535-2057

Our campers get great discounts on
camp trunks and lots of other camp gear.

 

5. How can I order Fr. Glen's CD? We have the CDs for sale at Camp St. Charles. Pick one up at open house or during the summer.

 

FAQ 26. Can I send mail to my camper?

We recommend dropping off a package when you check in your camper. We will deliver the package on Wednesday. 

 Please do not send anything that is not permitted at camp. Gum is not allowed at camp, food is ok if it is individually wrapped or in a resealable container.

Parents are invited to use bunk notes to communicate with their camper during the camp session. Bunknotes are printed and delivered daily. See your parent folder (handed out during check in) for more details.

 

7. What time do we check in on the first day of camp? Check in is always the first Sunday of camp and takes place from 1pm-3pm. Check in will be a kiss and go, drive through check in. Counselors will assist campers in getting set up in their cabins. This began as a covid necessity but we found that many parents preferred the process and our couselors observed that the transition was much better for our campers. We will continue with drive through drop off and pick up in the 2022 season. 

 

8. What time is Visiting on Visiting Sunday? Typically, Visiting Sunday is held from 12-5pm on the middle Sunday of our two week camp sessions. For the 2022 season, we do not expect to host visiting Sunday. In the future, we hope to bring this beloved tradition back to CSC.

 

9. What time can I pick up my child on the last day of camp? Check out will be on Friday evenings from 7-8pm on the final day of the camp session. 

 

10. My child has a medical issue that I need to talk to the camp nurse about. When can I speak with the nurse? Every parent will have the opportunity to talk to the camp nurse on check in day. You are encouraged to discuss your child's medical needs with the camp director and camp nurse prior to enrolling your child for camp and prior to arrival.  Parents are encouraged to discuss any special circumstances (medical or otherwise) far in advance of camp attendance so that the camp director may share information (as appropriate) with other camp staff prior to the arrival of campers.

 

11. My child will be taking medication at camp, how will it be distributed? Our camp nurse will collect any medications and review the instructions for how and when the medication is to be administered.  Parents should hold onto all medications until they reach the nurse's stop during check in. Campers will unload and say goodbye before reaching the nurse's station. All medications will be given according to a doctor's written instructions. All medications (prescription and over the counter) must be brought to camp in their original packaging. Please do not put medications into pill organizers, baggies etc. Vitamins and other supplements will be given by Dr's orders only. Be certain to collect any left over medication at the end of your child's stay at camp. If you have any concerns regarding your child's medical needs while at camp, please contact the camp director prior to enrollment. Medical Information

 

12. My child takes Tylenol for headaches some times, do I need to bring that to camp? Camp stocks many other the counter medications listed on the health form, so you do not need to bring it. If your child requires the Dye free or some other special version of an over the counter medication, then please bring it to camp.

 

13. How can I keep in touch with my camper? Campers can receive and send daily messages (through the Bunk1 service). In case of emergency, talk to the camp director. Cell phones are not permitted at camp. Cell phones often do not work at camp, we don't have enough outlets to allow campers to charge their phones, campers are often in or near water. We want campers to practice some independance and cell phones can interfere with that growth. Additionally, many phones allow access to the internet and we at camp cannot monitor what ideas, images and people are communicating with our campers via their cell phones. Please do not send cell phones to camp. We are happy to check in with your camper and will discuss a phone call if there is an emergency. A video about how bunk notes work. 

 

FAQ 314. I see that campers are asked to bring a trunk to camp, where can I find one? We highly recommend ordering from Everything Summer Camp, they are great quality trunks and they were recommended to us by a camper's mother. Flyers for Everything Summer Camp are sent to each camper. Each child needs to have a trunk that can be locked, Rubbermaid or other plastic containers are also fine to use. The Container Store, Target and Walmart also stock trunks. Do not use suitcases, they are very difficult to keep organized for 2 weeks. When selecting a trunk, keep in mind that campers often sit and stand on their trunks so trunks need to be sturdy.

 

15. My child would like to be in a particular cabin. How do I make that request? For our 2022 season, each cabin will have two teams of campers. This means that our cabins will be organized by age group so that we can keep the groups together in a cohort and limit close contact with other cohort groups. This is a change from our 2019 season.  Submit your request to our registrar when enrolling/updating enrollment and she will do her best to honor request. Mentors are spread out to all camper cabins so that each cabin will have mentors. Mentors should prepared that they are likely to be assigned to a new cabin for the their mentor summers. Please take care regarding your campers age group selection. Errors in this area are common and in the past, we could rearrange the groups when we discovered an age group error. Since our cabin group will be by age, it will be more challenging to make changes and keep our cohort groups intact. 

 

16. My child requested to be on the same team as another child. How do I know if they will be? For 2022, campers in the same team will also be in the same cabin. Parents will receive cabin assignments in advance of camp attendance. We do our best to honor MUTUAL requests for campers of the same age group and gender for cabins and teams. For our camp ages groups, Middies are ages 6-9 years old, Minors are 10-11 years old and Majors are 12-13 years old.  We encourage families to connect and request one another when registering. Camp is also an opportunity for new connections, which can be more challenging when many campers are already friends so we ask families to limit their requests to a maximum of 3 names.

 

17. My child had a physical in the past, can I use that one for camp? Every camper must submit a new Camp St Charles form each year, though sometimes, a physical exam may still be valid for camp. Please review carefully. If the physical will be less than two years (24 months) old when your child attends camp AND your child does not take medication or have any health concerns, then it is fine to use for camp. Otherwise, they will need a new physical for camp. The State of MD requires children attending overnight summer camp for more than 5 days to provide the documentation requested on the physical form. In an emergency, that will be essential information. Children who are taking medication or have any medical condition are required to have an annual health exam. All campers must have a new form (pages 1-3) completed annually so that we will have permission to provide emergency treatment to your camper. If your child attended camp in the past, contact camp if you'd like to have us check the date of the health exam that was used on last summers health form. Health Form

 

18. I signed up for bunk1.com and do not see a picture of my child today, is something wrong? We try to take as many pictures as possible each day. Sometimes a camper is on a camp out, riding the boats or happens to be away from his/her group when the photographer is around. If you have not seen your child for a day or two, you can send an email to the camp director so that we can make sure we get more. Bunk1.com photo gallery access is complimentary. Parents can use the same user name and log in that was used for online camp registration, for the bunk1 photo gallery and the bunk1 app. Some campers HATE having their photo taken and we do not want to pester them for photos if it is making camp less enjoyable. 

 

19. Can my child bring his kindle, iPod, digital camera, cell phone etc? We do not want campers to bring anything expensive to camp. These items may be lost or damaged so they are best left home. Cell phones are not permitted. Camp is an opportunity to "unplug" from technology and get back to basics. If you'd like to send an inexpensive digital camera, you may do so as long as you understand that it may be lost, damaged, and Camp St. Charles is not responsible. If your child uses a kindle for reading and you are comfortable with them bringing it to camp, you may send it. It will be your child's responsibility.

 

20. I emailed my child (through bunk1.com) and he has not replied, it everything alright? Your camper will not be able to reply to your bunk note unless you opt to "INCLUDE BUNK REPLY STATIONARY." Bunknotes are delivered daily at 1:30 pm and campers are sometimes slow to write back to their parents. Many campers are so busy having fun that they do not want to take time out to write home. If you are concerned, please call or email camp and we would be happy to check on your camper and encourage them to write back to you.  The campers are reminded daily to complete bunk replies in blue or black ink and hand them in to their cabin counselor during siesta.

 

FAQ 521. My camper is new to overnight camp and would like to start with a one week camp session. Is that possible? For 2022, we are offering shorter camp sessions in June and longer sessions later in the summer. Campers of any age may enroll for any session with available space.

Our youngest campers (6-7 year olds) can be very tired after one week of camp as our days are very busy with lots of activity and fun.  We strongly recommend that 6-7 year old campers attend a one week session.

 

22. How do you handle homesickness/missing home/home lonliness? Most children experience some amount of homesickness when attending any overnight camp. It is a great opportunity for children to grow and overcome those anxious feelings. After the first few days of camp, most campers are settled into camp and having a blast. If a child is experiencing a lot of homesickness (and those feelings are making it challenging to enjoy camp), we will contact you to talk about how to help your child to overcome homesickness. Rarely, we suggest that a child leave camp early because of homesickness. (about 3 times in the last 20 years) Parents can help their children prepare for camp by talking about all the fun of camp and what to do if something is not going well. If your child is not able to spend the night away from home, they may not be ready for an overnight camp. We work hard to team up with parents to assist a child in working through homesickness. Like all significant personal growth, the process is not always comfortable but the rewards are long lasting.

 

23. My child has bed wetting accidents. How is this handled at camp? It is not uncommon for children to occasionally wet the bed at camp. If your child takes medication to help control the problem, continue the medication at camp. Medications are given confidentially by our nurse or other infirmary staff in the infirmary. Contact the camp director for some tips about what to pack to minimize any embarassment should your child have a wet bed at camp. Reassure your child that he or she will not be the only one at camp dealing with this issue and staff will be sensitive and ready to help.

 

24. My child's other parent does not have custody of our child. How is this handled? Camp will need a copy of the custody order to prevent the other parent from signing out your child. We assume that both parents have custody unless we have legal documentation to state otherwise. It is essential that parents notify camp if their are custody issues or other concerns about another adult who may attempt to pick up a child from camp. We will notify all staff of the situation and be sure to protect your child from feeling singled out. Please include your child's co-parent on forms and communications with camp so that everyone is included in updates.

 

25. I see that a bathing suit appropriate for athletics is listed on the packing list. My daughter thinks that other girls will have two piece suits, is that a strict rule at camp? Yes, we want campers to have swimwear that allows them to be fully active in all camp activities. Campers may not wear or bring two piece bathing suits to camp unless it is a modest two piece and the top and bottom over lap. We will be swimming, paddleboarding, tubing and exploring the river so a swimsuit that is appropriate for athletics is a good choice.

 

26. What are the expectations for the Day Trip for Majors (12-13 year old campers)? For 2022, Majors will be taking a trip to a zipline park called Terrapin Adventures. Campers will attend the day trip with their counselors and lunch, snacks and water will be provided.

The Day trip is a special trip for our older group of campers. Campers who have not been repectful of camp rules and expectations may not be permitted to attend the trip. Campers will be with counselors throughout the bus trip, day at the outing and traveling home from camp. Campers will follow instructions from their counselors and the bus driver while riding the bus and are expected to remain seated, refrain from eating or drinking on the bus and to continue with the camp rules regarding respectful and appropriate language and treatment of others.  

 

27. I would like to give my major camper some spending money for the Major's Day Trip, how much should I send? Please do not pack or send spending money for the day trip. Campers will be provided for during the event. This helps us to provide the same experience for all campers and avoid concerns over valuables, like money, being misplaced at camp.

 

28. Does my child need money for snacks or the camp store? No money is needed at camp. The canteen (snacks) are included in tuition. Twice daily snacks are served to all campers. We offer a variety of snacks, including cheese sticks, fresh fruit, chips, cookies and more. Typically, The camp store is only open on opening day, visiting day and closing day, so campers do not need any money at camp. The camp store was moved online for 2021. 

 

FAQ 629. My child is not catholic but it interested in attend Camp St. Charles, is that permitted? Of course, all children are welcome to attend camp. We will be saying prayers throughout the day and our faith is an important part of our lives at camp and our goal is to be welcoming to all. Mass is celebrated on Visiting Sunday (not for 2021 season) and families may choose not to attend, but all are welcome to join us. Non-catholics and those who have not made their first holy communion should refrain from receiving the host but are welcome to come up forward for a blessing, if they wish.

 

30. I would like to visit the camp prior to drop off, when may I visit? Pre-registration for open house events is encouraged and walk ins are welcome. Open House Sunday events are scheduled for March 13 and April 10 from 11am-3pm at 15375 Stella Maris Drive in Newburg MD. Some sessions are likely to fill up prior to our spring open house events.  Tours will be given, and photos of camp in action will be shown on a slideshow in the mess hall. Call or email to let us know that you will be joining us.

 Please check out the vitural tour on the homepage.

 

31. My child has food allergies (other dietary restrictions), could he attend Camp St. Charles? We have had many children with food allergies, vegetarians, etc at camp in the past. We can have children attend when the child is VERY aware of what he is permitted to eat and should avoid and if parents are willing to bring some alternative choices that we can offer the child when the menu does not meet their needs. Please discuss your child's needs with the camp director prior to attending camp. We also ask that you teach your child not to share homemade snacks that may come in care packages since we will not know if those items are safe for him to enjoy. If your child is not able to safely navigate food choices away from parents, they are not ready to attend our summer program. If you child has any dietary restrictions, please provide details on the registration form to help us in caring for your child.

 

32. How soon should I enroll my child? Is there space available? Enrollment patterns vary from year to year and I encourage parents to enroll early if they have a particular session that they are interested in. Returning families are invited to enroll first. The 2022 registration is open and availability will be updated regularly on the Dates and Rates page.

 

33. What If I need to cancel my child's enrollment? The $200 deposit is non-refundable and all tuition payments made after June 1st are also non-refundable. If you'd like to protect your tuition investment, we have a partnership with A+ Travelmark and you may purchase travel insurance called Activity Coverage.

Because camp tuition is non-refundable for any withdrawals made after June 1st, you may want to consider Travmark’s Activity Coverage which may offer some protection in the event of a withdrawal after the refund deadline. Travmark is a 3rd party provider offering coverage through their partnership with Battleface. To learn more and to get a quote, click here. Scroll down on the page for coverage details and answers to commonly asked questions.  Note that Cancel For Any Reason coverage must be purchased before your final tuition payment is made to camp and may not be available in all states. It is important to read the “fine print” if you elect to sign up for the plan to understand any limitations and how to document in the event of a claim.  Questions can be answered by contacting the program administrator at 855-434-9387 and referencing the Travmark Activity Coverage plan.

 

 

Travmark